» MOVING TIPS
So you're moving? Here are some helpful
tips that will save you time and effort!
Start paring down | Following
a timetable | Packing guide & tips
| Interior planning | Moving
plants | Moving notification checklist
Moving is tough, but it can also be an opportunity. This is the
perfect time to get rid of the extra "stuff" you've accumulated.
Take it one room at a time and prepare to make tough decisions.
- Survey each room and ask yourself —
- Does this have
sentimental or monetary value?
- Does anyone
really use it?
- Is it worth
- Is there room
for it in our new home?
If the item in question doesn't make the cut, ditch it! Plan
a yard sale, post an online auction or simply donate anything
that does not meet your criteria. This is a great way to earn
a little extra and make some space.
Start using up items that can't be moved to your new home. Eat
foods that are frozen or stored in glass jars and don't plan on
replacing these items until you are in your new home. Finally,
be aware that live plants cannot be shipped with your other household
goods. Mention to XPS Tokyo that you have plants and they’ll receive
Do not pack flammable items such as kerosene, paint, gasoline,
lighter fluids or other such items. Let XPS Tokyo do that. Empty
kerosene heaters before moving.
Following a timetable
Allow yourself enough time to pack. First, pack items you won't
need right away, such as articles stored in the basement, garage
or attic. Wait and pack things you'll use right up to moving day
Pack one room at a time, labeling each box with a description
of its contents and its destination (e.g., dishes-kitchen, cupboard-bathroom).
Be as specific as you can; it will make unpacking that much easier.
Keep the weight of your boxes reasonable. If possible, put heavy
items in small boxes to make them easier to carry.
Use strong boxes for fragile items and add plenty of cushioning.
Packing guide & tips
- Essentials —
- Strong packing
- Bubble wrap
for packing fragile items
- Tissue and
- Knife for opening
- Several broad-tip
markers to label boxes
- Rolls of packing
- Misc. tips —
- Don't apply
tape directly to polished or painted wood finishes. Removing
the tape could ruin the surface. (Ask XPS Tokyo for any special
requests and what tape is good.)
- Make sure that
the items you want to take to your new home can fit through
the doorways and halls. Sometimes a living room window has better
access so check that also.
- Notify all
necessary parties of your new address. Cancel the newspaper,
check your cable/satellite company if you can transfer. Different
wards in Tokyo have different providers so transferring may
not be possible. For a list of other parties that may also need to be informed of your move, see our moving notification checklist.
- Packing yourself
can be more work than you anticipated. Allow enough time to
do this without putting yourself under pressure.
- Packing tips —
- Get more boxes
than you think you will need.
- Pack room-by-room,
keeping similar items together.
- Remove lids
from jars and ceramics. Wrap each separately.
- Seal any opened
boxes and bottles before packing them to avoid spills and leakage.
- When disassembling
furniture, beds, lamps, etc. put the hardware into a plastic
bag along with any assembly tips and tape it onto the item itself.
- Make a master
list of all household items and your belongings.
- Number boxes
when they are packed and sealed. Clearly indicate on the box
its room destination. Write on the master list the contents
of the numbered boxes.
- Don’t pack
anything that you may need at any given moment. Assign a drawer
or place for those items.
- Make a box
of essentials and label it "Open Me First." Put this box to
the side to be loaded last (so it’s unloaded first) or move
it yourself. Your Essential box will include: Basic tools such
as flashlights, pocket knife, hammer, screwdrivers, nails, masking
tape, tape measure, and light bulbs. Bathroom essentials such
as hand towel, soap, toilet paper, shampoo, and shower curtains.
Kitchen goodies such as paper towels, coffeemaker and filters,
paper plates and cups, plastic utensils, dish detergent, a sponge,
pet foods, dishes, and trash bags.
- Pack rugs last
so they can be the first items unloaded and placed at your new
- Keep your
valuable paperwork in a safe place. You should also personally
transport irreplaceable photos, financial papers and assets
(bank checks, insurance policies, stock certificates, etc.),
legal documents (wills, passports. etc.), valuables (jewelry,
coin and stamp collections, etc.), and medical and family history
- How to pack boxes —
- Assemble boxes.
Invert box, fold in flaps. Place a long, wide piece of packing
tape across center seam, and one piece along each side seam
making an 'H' shape.
- Place heavier
items in the bottom of the box and lighter items on top.
- Separate items
with paper to prevent scratches caused by rubbing.
- Wrap all fragile
items in paper or plastic foam (ask XPS Tokyo for this). (Towels, linens, curtains, etc. can also be used.) Not
only does this protect it from other items, wrapping also helps
things fit snugly in the box and prevents contents from shifting
during the move. Clearly mark these boxes "FRAGILE."
- Fill all empty
spaces with small items or crumpled paper. This is also to prevent
shifting, and helps make the box crush proof.
- Get smaller
boxes for books and other heavy items. Use bigger boxes for lighter items.
lift carton to check weight — box should not be too heavy for
one person to lift comfortably (approx. 20 kilos or 50 pounds).
- Make a top
and/or bottom cushion. Leave 1/2 inch of space at the top of
the carton. Fill this space with crumpled paper or foam sheets.
When closed, the carton should neither bulge nor sag.
- Label boxes
clearly. Write the room to which the box should go and a general
description of its contents. Write "fragile" only if items
within are truly fragile. (Otherwise, good loading decisions
will be impossible.)
As much as possible, have an idea of where you want to relocate
your furniture in your new home. If not, the tendency is to tell
the movers to just put it anywhere. Knowing where you want your
furniture ahead of time will save you a lot of work later on.
A couple of weeks before you move, prune plants to facilitate
packing. Consult a florist or a plant book for instructions.
A week before your move, put your smaller plants in a black plastic
bag with a bug/pest strip, conventional flea collar or bug powder
in the bag before you put the plant in. Close the bag and place
in a cool area overnight. This will kill any pests on the plant
or in the soil.
The day before your move, place the plants in cardboard containers.
Make sure they are held in place by dampened newspaper or packing
paper. Use paper to cushion the leaves and place a final layer
of wet paper on top to keep them moist. Water the plants normally
in summer, a little less in winter.
On the day you leave, close boxes, punch air holes in the top
and load in your car.
Unpack the plants as soon as you can after arriving. Remove plants
through the bottom of the box in order to avoid breaking the stems.
Do not expose the plants to too much sunlight at first. Let them
get accustomed to more light gradually.
If you must leave your plants behind, then take cuttings. Put
them in a plastic bag with wet paper towels around them.
Don't forget to notify businesses of your move. Keep a list of
who you’ve contacted and when.
- Post Office
of Motor Vehicles/Driver's License
- Voter Registration
- Credit Cards/Charge
- Insurance Company
- Finance Companies/Car
- Airline Frequent
- Alumni Associations
- Tax Assessors
- Emergency Road
- Any others